Notice of Intent to Enter
A landlord's notice-to-enter form that satisfies advance-notice laws — for repairs, inspections, and showings — and keeps entry from becoming a dispute.
Reviewed by Milo, our property management expert · Updated July 20, 2026
When to use this
Use every time you or a contractor needs access for non-emergency work: repairs, periodic inspections, or showings near lease end. Written notice protects the tenant's quiet enjoyment and protects you from harassment claims — a text thread is not a paper trail.
Check your state first
Required notice varies by state — 24 hours is the most common minimum, some require 48, others just 'reasonable notice,' and a few specify allowed hours. Emergencies (burst pipe, fire, gas) never require notice.
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Choose a state to fill in its legal terms
Notice
[NOTICE DATE] To: [TENANT NAME] [RENTAL ADDRESS, UNIT] This is your advance notice that [WHO WILL ENTER] will need to enter your unit: Date of entry: [ENTRY DATE] Time window: [TIME WINDOW] Purpose: [PURPOSE OF ENTRY] This notice is given in accordance with [STATE]'s entry-notice standard: [STATE ENTRY NOTICE].
Tenant options
You are welcome to be present, but do not need to be. If the date or time doesn't work, contact me at [LANDLORD CONTACT] and we'll reschedule. If we don't hear from you, entry will proceed as noticed using the landlord's key. [LANDLORD / AGENT NAME]
Educational starting point, not legal advice — the PDF carries the same note. Have a local professional review before signing.
The annotated reference
[BRACKETS] mark fill-in fields
Notice
[NOTICE DATE] To: [TENANT NAME] [RENTAL ADDRESS, UNIT] This is your advance notice that [WHO WILL ENTER] will need to enter your unit: Date of entry: [ENTRY DATE] Time window: [TIME WINDOW] Purpose: [PURPOSE OF ENTRY] This notice is given in accordance with [STATE]'s entry-notice standard: [STATE ENTRY NOTICE].
Milo's note
Give a tight window, not 'sometime Tuesday.' It's both courteous and evidence that the entry was reasonable.
Tenant options
You are welcome to be present, but do not need to be. If the date or time doesn't work, contact me at [LANDLORD CONTACT] and we'll reschedule. If we don't hear from you, entry will proceed as noticed using the landlord's key. [LANDLORD / AGENT NAME]
Milo's note
Offering a reschedule path defuses most objections. Chronic refusal after proper notice is a lease-violation conversation — document each notice.
These templates are educational starting points, not legal advice. Real estate law varies by state — and sometimes by county — so adapt the bracketed fields to your situation and have a local professional review anything before you sign it or send it.
Common questions
Can I enter if the tenant says no?
After proper notice for a legitimate purpose, most states allow entry even over objection — but forcing the issue mid-conflict is rarely worth it. Reschedule once, document everything, and treat repeated refusals as a lease-compliance matter rather than a standoff at the door.
Goes with this template
Questions about filling this in?
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